University of Missouri

55-01: An Act to Elevate the Position of Clerk to Legislative Chief of Staff

PURPOSE: Because the Clerk does much more than just transcribe notes and minutes, the position deserves to be redefined to empower whoever sits in that position to be a source of authority. The title of Clerk does not command authority in the way we would like the position to.

 

WHEREAS: The Clerk historically was in charge of manually writing, copying, and distributing legislation sometimes by typewriter ; AND

 

WHEREAS: The Clerk’s role has expanded to manage the Mentorship program which leads and directs new senators to finding personal guidance in Senate ; AND

 

WHEREAS: The Clerk is in charge of ensuring the success of the liaison program, creating campus consensus on opinions and legislation ; AND

 

WHEREAS: In the age of digital technology the work to distribute communications has been significantly reduced ; AND

 

WHEREAS: The title of Clerk cannot command the authority that it needs to ensure the success of their tasks and jobs, ; AND

 

WHEREAS: The title of Clerk can be associated with a simple position such as a secretary, even though they are a great source of opinion and help to the Speaker and act as a confidant, organizer, and delegator,

THEREFORE, BE IT RESOLVED BY THE MISSOURI STUDENTS ASSOCIATION SENATE that the word Clerk be struck from all Senate Rules and Bylaws and replaced with the title Legislative Chief of Staff.

Changes:

(B) CLERK APPOINTMENT – the Speaker shall appoint a student to become the Clerk of the Senate in the event of a vacancy. Any such appointment shall be subject to the approval of the Senate Operations Committee and then full Senate (Chapter II). (1) REQUIREMENTS – The Clerk of the Senate must maintain a 2.5 cumulative GPA for the duration of his/her term.

And 2.30 … (A) MEMBERSHIP – The Executive Cabinet shall consist of the Speaker, Clerk of the Senate, Sergeant at Arms, Activities Director, and the Committee Chairs of each Senate committee. In addition, the 15 occurrences in the Senate Rules shall also be changed.

Replace to

(B) CLERK APPOINTMENT – the Speaker shall appoint a student to become the Legislative Chief Of Staff in the event of a vacancy. Any such appointment shall be subject to the approval of the Senate Operations Committee and then full Senate (Chapter II). (1) REQUIREMENTS – The Legislative Chief Of Staff of the Senate must maintain a 2.5 cumulative GPA for the duration of his/her term.

And 2.30 … (A) MEMBERSHIP – The Executive Cabinet shall consist of the Speaker, Legislative Chief Of Staff, Sergeant at Arms, Activities Director, and the Committee Chairs of each Senate committee.

In addition, the 15 occurrences in the Senate Rules shall also be changed.

Respectfully Submitted,

Kevin Carr, Leslie Parker
MSA Senate Speaker MSA Senate Clerk



Bill Report

HISTORY:

The history of this comes from the fact that I have seen the work that previous Senate Clerks do. The position was created and maintained as a job that manually writes legislation and cabinet minutes. In the era of instant writing and file distribution of the internet, the term Clerk is outdated and instead ought to be replaced.

Websites, References, Research:

 

Who are the administrators or Staff Involved:

Kevin Carr, Senate Speaker

What bylaws or Rules Affected?:

Bylaws 2.2, 2.3, 2.4. Rules 1,3,8,9,11, 12, 13, 18

Summary:

Changing the title of Clerk to Legislative Chief of Staff