Missouri Students Association
University of Missouri
AN ACT TO AMEND CHAPTER VI OF THE BYLAWS
PURPOSE: To adapt chapter six of the bylaws to reflect the current communication priorities.
WHEREAS, Chapter six is the only chapter that was not changed under the Jacob Sloan bylaws; AND
WHEREAS, Each organization has been contacted and approved each change; AND
WHEREAS, The following changes allow Senate to more effectively communicate with other organizations.
THEREFORE BE IT ENACTED BY THE MISSOURI STUDENTS ASSOCIATION that chapter six of the bylaws be amended to read as follows:
Bylaws of the Missouri Students Association
6.00 CHAPTER SIX DEFINED: All formal laws regarding external relations between the Association and other organizations shall be placed in Chapter six of the MSA Bylaws.
6.05 AUTHORIZATION: All agreements and formal relationships must be recorded in the bylaws of both organizations before they are considered active.
(A) CREATION: Any member of MSA shall have the authority, with consent of Senate, to commit the Association to various agreements and formal relationships with other organizations via legislation. Agreements and relationships must contain the same language for both organizations.
(B) AMENDMENTS: In order for changes to be made to a specific agreement or relationship, both organizations must approve said edits via their legislative bodies (or equivalent). Either organization may propose said changes.
6.10 SUPERIORITY CLAUSE: The Association Constitution and the bylaws shall take precedence before any agreement made between the Association and any other organization.
6.15 JOINT PROGRAMMING
(A) DEFINITION: Joint Programming shall be defined as any event or program that requires the funding and/or participation of MSA members or of resources within the organization.
(B) RESTRICTIONS: Both organizations will be financially responsible for funding joint events, in accordance with their own internal rules. Association money will not be used to fund an event without a significant contribution from the other organization.
(D) ADVERTISEMENT: Any Joint Programming events or activities that are publicized to the student body must include the MSA/GPC logo and any other relevant logos. All logo guidelines must also be adhered to.
6.20 STUDENT LOBBYING GROUPS
(A) DEFINITION: A student lobbying group shall be defined as any and all groups formed on the University of Missouri-Columbia campus that represent and lobby the Board of Curators, the State and National Legislatures, and the University Administration for the promotion of student interests.
(B) AUTHORIZATION: Any student lobbying group that represents members of the Association to the various groups, and attempts to lobby for student interests, will be held accountable by the Association.
(1) FUNDS: No money of the Association shall be used for any lobbying efforts outside of the Association efforts.
6.30 ARTICLES OF COOPERATION BETWEEN MSA AND LBC
(A) INTERGOVERNMENTAL COMMUNICATION:
(i) EXECUTIVE AND LEGISLATIVE OFFICERS: To ensure communication between the Missouri Students Association (MSA) and the Legion of Black Collegians (LBC), the executive and legislative officers of both bodies shall meet at least twice during both the fall and winter semesters to discuss planned referenda by either government, position statements, policy decisions, inter-organizational workings, and the composition of internal and external committees, or any other business.
(ii) CALENDARS: The MSA Director of Student Activities, LBC Activity Chair and the National Panhellenic Council Inc. Corresponding Secretary will exchange activity calendars for the academic year by September 30th to prevent duplicating activities.
(i) POLICY BOARDS: MSA and LBC shall have the ability to appoint liaisons to programming boards and policy-making bodies as deemed appropriate by the executive and legislative officers of both respective organizations.
(ii) LIAISONS: MSA and LBC shall have the ability to appoint liaisons to each respective governing bodies’ bi-weekly legislative meetings.
(C) FUNDING:Through a referendum, MSA and LBC may increase its activity fee. If the legislative bodies of both organizations agree by a simple majority vote, joint referendum may be held. Any fee increase of all students must go to a general referendum.
6.31 ARTICLES OF COOPERATION BETWEEN MSA AND GPC
(A) INTERGOVERNMENTAL COMMUNICATION:
(i) Executive, Legislative Officers and Advisors: To ensure communication between MSA and GPC, the Advisors, Presidents, Vice Presidents and MSA Speaker of the Senate and any other MSA/GPC Executives, shall attend meetings twice a semester to discuss issues of either government, planned referenda, position statements, policy decisions, inter-organizational workings, and the composition of internal and external committees.
(ii) MSA Senate and GPC General Assembly: During October of each year, the MSA and GPC officers should appear before the other’s legislative body to make a presentation, discussing planned student activities and programming for the next year, the goals and activities of each government, and function/membership of policy boards and internal committees.
(iii) Minutes: MSA and GPC shall send copies of the minutes and programming events of their senate meetings to the presiding officer of the other legislative body.
(i) Policy Boards: DSA-Dept. of Student Activities, DSS-Dept. of Student Services, Executive and Cabinet meetings: Since MSA services and activities which benefit graduate and professional students shall be co-sponsored by the GPC, undergraduate, post-baccalaureate, graduate or professional students shall be eligible to serve on MSA policy boards and a non-voting member shall be invited to each of the other organization’s policy boards to serve as a liaison to the legislative body. Graduate, professional or post-baccalaureate students can be appointed to serve as full functional committee and departmental members on MSA programming committees and departments in the same manner as undergraduate students. The Department of Student Activities shall provide funding, in the amount of $5,000 annually, for at least one event for graduate and professional students. Advertising of events and programs generally shall strive to make graduate students aware that they are welcome at these events.
(2) Campus-wide Committees: The President or Vice President of MSA and GPC shall meet annually to discuss the selection of student chair positions for campus-wide committees. MSA and GPC shall rotate the student-chair positions for campus-wide committees between the undergraduate population and the graduate/professional/post-baccalaureate population. On even years, MSA shall appoint student-chairs to SOGA and Campus Recreation committees, and GPC shall appoint student-chairs to two committees SFCI and Memorial Union/Brady Commons. On odd years, GPC shall appoint the student-chairs to SOGA and Campus Recreation committees, and MSA shall appoint the student-chairs to SFCI and Memorial Union/Brady Commons committees. Should the number of committees requiring student-chair positions increase, MSA and GPC shall equally appoint student-chairs to the committees. In the event one organization is unable to appoint a chair, the opening shall pass to the other organization to fill. Student chair positions include the following campus-wide committees:
(a) Campus Recreation
(b) Memorial Union/Brady Commons
(c) Student Fee Capital Improvements
(d) Student Organizations, Governments & Activities (SOGA)
(ii) Advertisements: There shall be an advertisement logo for both MSA and GPC on any co-sponsored activity. GPC and MSA shall be acknowledged as sponsors at any activities or services co-sponsored by the organizations (i.e., introduction of program, posters, all publicity, etc.).
(D) Funding of Co-Sponsored Activities and Services
(i) Budgetary Allocations: Both MSA and GPC provide student services. To avoid unnecessary duplication of services, MSA will continue to offer services to graduate, professional, post-baccalaureate and undergraduate students. GPC will continue to fund these co-sponsored activities at a fixed percentage (50%) of GPC’s current student activity fee. In June of each year, MSA shall provide to GPC a summary of student fees spent for the previous academic year.
(ii) Amendment Procedure: If the composition of the co-sponsored services that MSA administers changes significantly, either organization may request that the percentage of GPC’s budget (i.e. 0%-100%) allocated to these activities be changed. In order to facilitate budget planning for both MSA and GPC, such a percentage change must be ratified one year in advance of the proposed date of the percentage change. To amend the Articles of Cooperation, both the MSA Senate and the GPC General Assembly must ratify the proposed changed and the ratification shall require a two-thirds majority in each legislative body.
(E) Student Referendums
(i) Formation of Joint Election Committee: On those occasions when a general student referendum is needed or desired, a joint election committee will be formed. The composition of the committee will consist of the GPC President, GPC Vice-President, GPC Treasurer and three MSA representatives, designated by the MSA President. The Director of Student Activities or representative and the Director of Student Services or representative shall serve as ex-officio members of the joint election committee. The joint committee is charged with preparation of the initiative’s wording. All decisions must be agreed upon with a 1 vote MSA and a 1 vote GPC decision, and will be subject to the necessary requirements as specified in the MSA Constitution and the GPC Constitution (i.e., 2/3 passage for approval).
(ii) The MSA Board of Election Commissioners shall handle the implementation of the election process including, but not limited to, polling sites, selection of poll workers, preparation of the ballot, and reporting of the results. BEC membership will be open to all students including graduate, professional and post-baccalaureate students.
(a) Polling Places: The BEC may establish polling sites at the following campus locations:
(a) Memorial Union
(b) Brady Commons
(d) School of Law
(e) School of Medicine
(f) College of Veterinary Medicine
(g) Other Campus Sites, as needed Electronic polling, in the form of internet voting, shall also be utilized and may be substituted for any of the above polling places at the discretion of the BEC. All sites will be identified as “MSA-GPC Poll Sites.” Sites at the three professional schools (law, medicine and veterinary medicine) will be open the same hours and be given the same personnel support that other sites are given.
(b) Ballots: To recognize the cooperative nature of campus referendums, ballots will be prepared in a manner which gives equal recognition to MSA and GPC. Separate ballots may be acceptable when indicated and agreed upon by the Joint Election Committee.
(c) A referendum for a new or increased student fee for the construction or renovation of a campus facility shall be proposed as a phased-in fee with no less than 25% of the fee assessed in each of the fiscal years following the referendum’s passage.
(G) Review Clause: The Articles of Cooperation shall be reviewed by MSA and GPC annually. The results of the review shall be reported to the Advisors of MSA and GPC and to the MSA Senate and the GPC General Assembly.
(H) Appeals Clause: All conflicts and controversies arising between GPC or MSA may be appealed to SOGA only after the organization initiating the conflict makes a good-faith attempt to resolve it with the other organization.
(I) Termination Clause: Termination of the Articles of Cooperation shall only occur after a good-faith effort to revise the agreement. Notice will be given to the other party one year in advance before the Articles of Cooperation will be deemed terminated.
6.40 MISSOURI INTERNATIONAL STUDENT COUNCIL (MISC)
(A) INTER-GOVERNMENT COMMUNICATION:
(i) EXECUTIVE AND LEGISLATIVE OFFICERS: To ensure communication between the Missouri Students Association (MSA) and the Missouri International Student Council (MISC), representatives of both organizations shall meet at least twice during both the fall and winter semesters to discuss position statements, policy decisions, inter-organizational workings, and the composition of internal and external committees, or any other business. In addition to these meetings, they may meet at any time deemed necessary. By-laws of each organization shall have specific language requiring their officers to attend these meetings.
(ii) MINUTES AND LEGISLATION: MSA and MISC shall send copies of the minutes, programming events, and passed legislation of their senate meetings to the presiding officer of the other legislative body. MSA and MISC shall send copies of their agendas for Senate and General Assembly meetings respectively within a week of the meetings. The Director of the Department of Student Activities, Student Services, or Department of Student Communications shall send the President of MISC a list of events, plans, and activities they will put on monthly.
(i) MSA and MISC shall have the ability to appoint liaisons to each respective policy making bodies as deemed appropriate by the executive and legislative officers of both respective organizations.
(ii) A permanent liaison position for MISC General Assembly shall be in place for an MSA representative assigned by the MSA Multicultural Issues Committee.
6.50 INTERCOLLEGIATE STUDENT COUNCIL
(i) The Intercollegiate Student Council (ISC) shall serve as a liaison body between the UM system President, the President’s staff, and the four-campus student bodies of the University of Missouri System. The ISC utilizes this relationship to bring the views and concerns of the students before the appropriate administration. The ISC serves to address issues from the President, the President’s staff, and any member of the ISC.
(i) The ISC shall determine the rules of its own proceedings.
6.60 THE ORGANIZATIONAL RESOURCE GROUP
(A) PURPOSE – The purpose of the Organization Resource Group (ORG) is to help recognized student organizations familiarize themselves not only with the policies of the University and the resources available to them, but also to aide them financially.
(B) DUTIES – The appropriate department of the MSA Executive branch will cooperate with ORG to maintain a web server that hosts the websites of recognized student organizations. ORG will allocate one seat on their: Executive Board Selection Committee, Allocation Committee, and Committee to Select the Allocation Committee to MSA Senate. These seats will be filled by one undergraduate member of the Senate SFRC Committee, filled or appointed by the committee chair.
6.70 THE MIZZOU CLUB SPORTS FEDERATION (MCSF)
(A) PURPOSE: The purpose of the Mizzou Club Sports Federation (MCSF) is to help recognized student organizations classified as a club sport by SOGA (or VC Student Affairs) and familiarize themselves not only with the policies of the University and the resources available to them, but also to aide them financially.
(B) DUTIES: Before any changes are effective to MCSF’s constitution, bylaws, or funding policy, they must be approved by SOGA. MCSF will cooperate with the Student Fee Review Committee in their annual review of student fees and appropriate audits.
(C) REVIEW CLAUSE: These Articles of Cooperation will be reviewed every two years or earlier, if both organizations agree.
6.80 THE ASSOCIATED STUDENTS OF THE UNIVERSITY OF MISSOURI
(A) PURPOSE: The Associated Students of the University of Missouri (ASUM) shall serve as a student lobbying group representing the interests of students throughout the UM-system.
(B) ELECTION OF UM-COLUMBIA BOARD:
(i) Elections of ASUM officers will be formally held at Full Senate meeting as vacancies arise.
(ii) ASUM officers are elected by a majority of Senators present and voting.
(C) GOOD FAITH CLAUSE: The Association shall work in good faith with the ASUM Board of Directors, Executive Director, Legislative Director, Assistant Legislative Director and all Legislative Assistants on:
(i) Assisitng ASUM with issues brought to the Association through the student body;
(ii) Serving as an important student voice in ASUM’s policy making and lobbying efforts for the Columbia campus;
(iii) Coordinating lobbying efforts dealing with the University Administration on the Columbia campus, the UM-system as a whole, and the State and National Legislatures
(iv) Any other relevant activities or issues mandated by the Senate or voiced by the student body.
6.90 THE RESIDENCE HALL ASSOCIATION (RHA)
(A) INTERGOVERNMENTAL COMMUNICATION: To ensure communication between the Missouri Students Association (MSA) and the Residence Hall Association (RHA), the President of RHA, the President of MSA, and the Speaker of MSA shall meet at least twice during both the fall and winter semesters to discuss planned referenda by either government, position statements, policy decisions, inter-organizational workings, and the composition of internal and external committees, or any other business. In addition to these meetings, they may meet at any time deemed necessary. By-laws of each organization shall have specific language requiring their officers to attend these meetings.
(i) The RHA President shall have a seat reserved on the MSA Senate Cabinet.
(ii) MSA and RHA shall also have the ability to appoint liaisons to each respective policy making bodies as deemed appropriate by the executive and legislative officers of both respective organizations.
(iii) A permanent liaison position for RHA Congress shall be in place for an MSA representative assigned by the Speaker of MSA.
(a) The liaison will be tasked with keeping MSA Senate informed on important resolutions and events within RHA.
(b) This liaison will also serve as a direct contact for any members of RHA who wish to reach out to MSA for information, co-programming, concerns, or other business.
6.100 – MISSOURI STUDENT VETERANS ASSOCIATION
(A) PURPOSE: The purpose of this coalition is to provide a structure for the joint lobbying of groups on behalf of Veterans Issues affecting the University of Missouri and its students and to allow for more communication between MSA and MSVA.
(B) COMMUNICATION: The director of DSA will be entrusted with responsibility of maintaining the necessary communication with MSVA.
Benjamin J. Bolin