University of Missouri

52-33: An Act to Grant Primary Committee Status for Contingency and Reserve Requests

PDF of Bill 52-33

Missouri Students Association

University of Missouri

Bill 52-33

AN ACT TO GRANT PRIMARY COMMITTEE STATUS FOR CONTINGENCY AND RESERVE REQUESTS TO BUDGET COMMITTEE

PURPOSE: To amend Chapter 2.40.D.1 of the MSA Bylaws to give Budget Committee primary status on Contingency and Reserve Requests.

WHEREAS: There is a clear contradiction in the MSA Bylaws such that Chapter 4.30.A already notes that all Contingency and Reserve Requests must be approved by the MSA Budget Committee while Chapter 2.40.D.1 instead gives this power to Operations Committee; AND

WHEREAS: This year’s removal of the Student Fee Review Committee role for Budget Committee has left the Committee with a much more limited scope of involvement within MSA; AND

WHEREAS: In order to correct for this year’s decrease in responsibility for Budget Committee, there should be a transfer of certain responsibilities from other Committees to Budget such that the workload between Committees will be more balanced; AND

WHEREAS: Members of Budget Committee are the most familiar with current funding patterns within MSA and can more knowledgeably determine where funding might or might not be currently lacking; AND

WHEREAS: Members of Budget Committee are often quite experienced with handling financial requests as many of the Committee members each year serve on other campus financial committees that make similar decisions, including but not limited to Student Fee Review Committee, Student Fee Capital Improvement Committee, and Student Organization Allocation Committee; AND

WHEREAS: Budget Committee has the necessary time and resources to research and amend such requests to what they deem a more appropriate amount before a request goes to full Senate; AND

WHEREAS: Any such request would still go to Operations Committee for Secondary Committee Status and would also have to be passed by the full MSA Senate to take effect.

THEREFORE BE IT ENACTED BY THE MISSOURI STUDENTS ASSOCIATION SENATE that Chapter 2.40 of the MSA Bylaws be amended as follows upon passage of this act:

2.40 ACTS AND RESOLUTIONS OF THE SENATE

(A) DEFINITIONS-For the purposes of procedure and debate, main motions of the Senate shall be divided into two groups: Acts and Resolutions.

(1) ACTS- All motions that force direct action within or by the Association shall be Acts. Acts shall include but are not limited to Bylaw amendments, proposed constitutional amendments, or initiatives, amendments to the Rules of the senate, agreements with other student organizations, the creation of ad hoc committees, internal and external allocations, expulsions and other similar matters. Acts must contain a summary of the bill and an execution clause. Execution clauses may be charged to, but is not limited to, members of the MSA Cabinet.

(2) RESOLUTIONS- Any motion that expresses the opinion of the student body shall be a resolution. Resolutions may contain an execution clause. The execution clause should specify who shall be in charge of communicating the resolution. Execution may be charged to, but is not limited to, members of the MSACabinet.

(B) INTRODUCTION AND CONSIDERATION OF ACTS

(1) PRINCIPAL SPONSORSHIP-All Acts must be principally sponsored in one or more of the followingways:

(a) Caucuses shall be allowed to sponsor Acts. Any Act introduced by a caucus must be signed by at least one member of the caucus.

(b) Committees, both standing and ad hoc, shall be allowed to sponsor Acts. Any Act introduced by a committee must be signed by at least one member of the committee. That member need not be the chair, but must be a member of the majority that supported the bill.

(c) Any two or more senators shall be allowed to sponsor an Act. Any Act introduced by senators shall include the signatures of at least two of the sponsors.

(d) The Speaker of the Senate and the Chairs of the various Committees shall be allowed to sponsor Acts in the same manner as other senators.

(e) The President and Vice-President shall be allowed to sponsor Acts, but the sponsorship of the President and Vice-President together shall not be sufficient to introduce the Act to the Senate for consideration. All Acts sponsored by the President or the Vice-President must also be sponsored by at least one of the other groups entitled to sponsor legislation. The signature of the President or the Vice-President shall appear on any Act sponsored by them.

(2) ELECTRONIC SIGNATURE DATABASE-The Clerks of the Senate shall keep on file, electronically, the signatures of the members of the Senate, and shall adhere to the following guidelines:

(a) The Clerks of the Senate shall hold sole access to the electronic signature database.

(b) The aforementioned signatures shall only be used for the purpose of adding a Senator’s name to a piece of legislation in sponsorship. (c) Each Senator must provide written consent for their electronic signature to be used on a given piece of legislation. A Senator can give consent for this purpose by giving a signed, written note, or by sending an email, to the Clerk of the Senate.

(d) A Senator may also give consent by signing the text of a piece of legislation for the purpose of sponsoring it. In that instance the Senator shall give their signature, printed name, and the committee on which they serve. That signed copy of the legislation shall then be given to the Clerk of the Senate so that those signing Senators may be added as Co-Sponsors of the legislation.

(e) Once a Senator’s signature is utilized, they shall be provided with a copy of the legislation for which their signature is on no later than at the subsequent meeting of their respective committee.

(3) SUBMISSION FOR CONSIDERATION-All Acts must be presented to the Speaker or the Clerk of the Senate at or before 12 p.m. on the Tuesday prior to the MSA Senate meeting in order to be placed on that MSA Senate meeting’s agenda. Acts shall be placed on the agenda in accordance with the Rules of Senate.

(4) COMMITTEE REVIEW – Acts shall be assigned by the Speaker to one primary committee. The primary committee shall be the committee whose charge is relevant to the act. Acts shall also be assigned to at least two other committees in the Senate.

(5) CONSIDERATION BY THE FULL SENATE-Procedures for approving Acts shall be defined in the Rules of Senate.

(C) INTRODUCTION AND CONSIDERATION OF RESOLUTIONS

(1) SPONSORSHIP-In order to be introduced to the Senate, all Resolutions must be sponsored in the same manner as Acts.

(2) SUBMISSION FOR CONSIDERATION-Resolutions must be submitted in writing to the Speaker or the Clerks by 12 p.m. on Tuesday in order to be considered at the committee meetings for that week.

(3) COMMITTEE REVIEW-Resolutions shall be assigned to at least two committees for review. Resolutions should be assigned to committees whose charge is relevant to the resolution. Such committees shall make recommendations on the resolutions in accordance with the Rules of Senate.

(4) CONSIDERATION BY THE FULL SENATE-Any properly submitted Resolution may be considered by the Senate at the meeting immediately following its submission. Procedures for approving Resolutions shall be defined in the Rules of Senate.

(D) SPECIAL LEGISLATION REQUIREMENTS

(1) All Contingency and Reserve requests shall be submitted to the BudgetCommittee.

(2) The Association Budget and any mini-budget shall submitted to the MSA Budget Committee for approval, and need not be submitted to other committees.

(3) Resolutions must be assigned to Committees whose charge is relevant to the content of the resolution.

(4) All appointments made by the Executive branch that require Senate approval must be referred to the Operations Committee. It is not necessary for such appointments to be referred to other committees.

(E) DISTRIBUTION

(1) In accordance with 2.95, all acts and resolutions shall be made available online within one business day of submission or by 2 p.m. on the Tuesday after the bill has been submitted, whichever comes first. Bills shall be sent by e-mail to all current Senators and posted to the official MSA Senate website and RSS feed.

(2) Each Senator, even those on committees that have not been assigned to vote on a particular bill, shall receive a physical copy of each newly submitted bill at each committee meeting.

Respectfully submitted,

Devin Kelsey, MSA Senator

Dylan Hilton, MSA Senator

McKenzie Morris, Budget Chairwoman

Zach Beattie, MSA Senator

Shelby Catalano, Budget Vice Chairwoman

Mollie Breese, MSA Senator

Grayson Cooper, MSA Senator

Spencer Maass, MSA Senator