University of Missouri

48-05: An Act Creating Guidelines for the Governance of a Senate Electronic Signature Database

WHEREAS, Jonathan Mays, Speaker of the Senate, developed the idea to keep an electronic database of the signatures of all Senators in an effort to simplify the bill submission and sponsorship process; AND


WHEREAS, the responsible creation of this database requires guidelines to ensure its responsible governance in the future;







(1) PRINCIPAL SPONSORSHIP—All Acts must be principally sponsored in one or more of the following ways:

(a) Caucuses shall be allowed to sponsor Acts. Any Act introduced by a caucus must be signed by at least one member of the caucus.

(b) Committees, both standing and ad hoc, shall be allowed to sponsor Acts. Any Act introduced by a committee must be signed by at least one member of the committee. That member need not be the chair, but must be a member of the majority that supported the bill.

(c) Any two or more senators shall be allowed to sponsor an Act. Any Act introduced by senators shall include the signatures of at least two of the sponsors.

(d) The Speaker of the Senate and the Chairs of the various Committees shall be allowed to sponsor Acts in the same manner as other senators.

(e) The President and Vice-President shall be allowed to sponsor Acts, but the sponsorship of the President and Vice-President together shall not be sufficient to introduce the Act to the Senate for consideration. All Acts sponsored by the President or the Vice-President must also be sponsored by at least one of the other groups entitled to sponsor legislation. The signature of the President or the Vice-President shall appear on any Act sponsored by them.


(2) ELECTRONIC SIGNATURE DATABASE—The Clerks of the Senate shall keep on file, electronically, the signatures of the members of the Senate, and shall adhere to the following guidelines:

(a) The Clerks of the Senate shall hold sole access to the electronic signature database.

(b) The aforementioned signatures shall only be used for the purpose of adding a Senator’s name to a piece of legislation in sponsorship.

(c) Each Senator must provide written consent for their electronic signature to be used on a given piece of legislation. A Senator can give consent for this purpose by giving a signed, written note, or by sending an email, to the Clerk of the Senate.

(d) A Senator may also give consent by signing the text of a piece of legislation for the purpose of sponsoring it. In that instance the Senator shall give their signature, printed name, and the committee on which they serve. That signed copy of the legislation shall then be given to the Clerk of the Senate so that those signing Senators may be added as Co-Sponsors of the legislation.

(e) Once a Senator’s signature is utilized, they shall be provided with a copy of the legislation for which their signature is on no later than at the subsequent meeting of their respective committee.



[(2)] (3) SUBMISSION FOR CONSIDERATION—All Acts must be presented to the Speaker or the Clerk of the Senate at or before 12 p.m. on the Tuesday prior to the MSA Senate meeting in order to be placed on that MSA Senate meeting’s agenda. Acts shall be placed on the agenda in accordance with the Rules of Senate.


[(3)] (4) COMMITTEE REVIEW—All Acts must be sent to the Operations Committee and to at least two other committees. Such committees shall make recommendations on the Acts in accordance with the Rules of Senate.


[(4)] (5) CONSIDERATION BY THE FULL SENATE—Procedures for approving Acts shall be defined in the Rules of Senate.


Respectfully Submitted,




Josh Travis Amanda Shelton Jim Kelley

Operations Committee Operations Committee MSA President




Ryan Senciboy

Student Affairs Committee